studio management

How to make studio management a breeze

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If you’re running a successful exercise or fitness studio you are probably having to balance business admin, staff and keeping clients happy. That’s a lot to take care of for even the most organised person. There’s relief on the horizon though as you can now use studio management software to keep things running smoothly. While there are a few options to choose from, you want to ensure that whatever studio management software you use has all of the essential features that you need. Here are nine things that any top quality studio management software will have.

Organisation and calendars on easy mode

This is more of a niche feature that not all studio software or apps may have, but it can be incredibly useful. It’s where you may be able to sync your Google (or other calendar) through the software, which can be a great time saver instead of trying to keep track across many platforms. You’ll never have to worry about users missing a class and you can fire out reminders from one platform.

Keeping track of member trends and profiles

The more you know about your studio members the better you can cater to their needs. But you need a central database where this information can be uploaded and stored. This becomes much easier if you use studio management software. Once you have this information, you can adjust classes and programmes according to what will work best. 

Connect and manage your staff

While studio software has many benefits for clients and members, it also shines when it comes to managing and communicating with your staff and team members. It allows for a single platform for communication and eliminates the need for trying to get in touch or send important notifications across phone calls, texts or emails. Your staff can easily communicate with each other, improving studio efficiency.

Scheduling and bookings made simple

If you’ve chosen to use studio management software, as we strongly recommend you do, then you should be able to easily schedule all of your classes and instructors. This makes it easy to change things around if you have to. In addition, it’s also beneficial for your clients if they can book their classes from the comfort of their home through software or an app.  

Letting clients make online payments

Cash is no longer king and many people expect to be able to make payments online quickly and efficiently. This isn’t just best for clients, but it also makes things easier for you as you will no longer need to manually process all the payments yourself. Finally, having a consolidated payment platform gives you an easy overview of your overall business finances. 

A personal profile

It’s a great benefit for studio members to have a personal app or online profile for the studio. This can allow them to, as mentioned above, to make payments, book classes and track their overall progress. This also gives you an opportunity to connect with them and send customised messages and tailored promotions and keep their motivation levels going. 

Keeping track of personal progress

As part of their personal profile, clients should be able to access a dashboard that provides a breakdown of their recent activities. It can be extremely motivating to see how many classes they have attended, or keep track of other core metrics. It can also be a way you can reward loyal members or those who reach some kind of important milestone. 

Detailed reporting

Finally, all of the data and tracking studio software provides to you is useless if it does not give you an easy way to access and explore it. Your studio management software should give you detailed reports that help you make decisions for your business. In this way, it becomes a tremendous tool for your growth and development. 

To effectively remove admin, and get you focusing on the reason why you love your fitness business in the first place, you need one single view of the truth so you know what is going on and can communicate to your members. Click here for more information.

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